The RoRo Shipping Process: Complete Step-By-Step Guide

Understanding the RoRo shipping process is essential for successfully transporting oversized vehicles and heavy equipment internationally. 

What Makes RoRo Shipping Different

Roll-on/Roll-off shipping is specifically designed for vehicles that are too large for standard shipping containers. Unlike container shipping, RoRo allows vehicles to be driven directly onto specialized vessels equipped with ramps and multiple decks designed for automotive transport.

Important Note: RoRo vessel decks are typically covered to provide protection from direct weather exposure, but they are not fully enclosed or climate-controlled like sealed shipping containers. This means while vehicles are sheltered from rain and direct sunlight, they may still be exposed to temperature variations, humidity, and sea air during transit.

Step 1: Initial Consultation and Booking

Getting Your Quote

The RoRo shipping process begins with accurate vehicle assessment. Provide detailed specifications including:

• Vehicle dimensions: Length, width, height, and weight

• Vehicle type: Construction equipment, motorhomes, commercial trucks, or specialized machinery

• Destination requirements: Specific port and final delivery location

• Timeline preferences: Desired shipping dates and delivery schedule

Use our instant quote calculator to determine costs based on your specific requirements.

Booking Confirmation

Once you've received your quote, secure your shipping space with a deposit. RoRo vessels have limited capacity for oversized cargo, making early booking essential for preferred departure dates.

Step 2: Documentation Preparation

Required Documents

Proper documentation prevents delays and ensures smooth customs clearance:

Essential Paperwork:

• Bill of Sale: Proof of vehicle ownership and purchase documentation

• Original Vehicle Title: Must be clear of liens or include lien release letter

• Power of Attorney Form: Authorization for shipping procedures and customs clearance

• Completed Shipping Form: Detailed vehicle and shipping information

• Identification: Copy of Passport (international citizens) or EIN Letter (US citizens)

• Vehicle Specifications: Detailed dimensions and technical specifications for loading planning

Documentation Support

Our export specialists provide comprehensive assistance with paperwork preparation, ensuring all documents meet international shipping requirements and destination country regulations.

Step 3: Vehicle Preparation

Operational Requirements

Your vehicle must be fully operational for RoRo shipping. This critical requirement includes:

• Starting capability: Vehicle must start reliably

• Driving ability: Must be able to drive onto and off the vessel

• Steering function: Proper steering control for loading/unloading

• Braking system: Functional brakes including parking brake

Preparation Checklist

Fuel and Fluids:

• Fuel tank limited to 1/4 full maximum for safety compliance

• Complete fluid drainage may be required depending on destination regulations

• Proper tire inflation to manufacturer specifications

Vehicle Condition:

• Remove all personal belongings - strictly prohibited during RoRo transport

• Secure loose parts or remove detachable components

• Clean vehicle thoroughly inside and outside

• Document existing condition with photographs for reference

Step 4: Vehicle Collection and Port Transport

Collection Services

Nationwide pickup available from any US location:

• Professional transport to the nearest RoRo port

• Secure handling throughout inland transport

• Timely delivery to port facilities for scheduled departure

RoRo Port Locations

West Coast Shipping operates from major US RoRo ports:

• California (CA): West Coast departure point

• Florida (FL): Southeast US and Gulf access

• New Jersey (NJ): Northeast corridor for Atlantic routes

Step 5: Port Processing and Loading

Pre-Loading Inspection

Upon arrival at the RoRo terminal:

• Condition verification against shipping documentation

• Final paperwork review ensuring all documents are complete

• Loading preparation including final vehicle checks

• Scheduling confirmation for vessel loading

Professional Loading Process

Experienced stevedores handle all vehicle movement:

• Qualified personnel drive vehicles onto the vessel using built-in ramps

• Deck assignment based on vehicle specifications and weight distribution

• Professional securing using specialized lashing equipment and deck anchors

• Safety verification ensuring proper securing before departure

Step 6: Ocean Transit and Tracking

During Transit

Your vehicle travels securely on the RoRo vessel's covered decks:

• Professional monitoring throughout the ocean voyage

• Regular updates on vessel progress and estimated arrival times

• Tracking capabilities allowing you to monitor shipment status

• Professional crew oversight ensuring cargo security during transit

Transit Times and Potential Delays

Typical shipping duration is 4-8 weeks from departure to final delivery, though several factors can occasionally extend this timeframe:

• Customs processing delays at origin or destination ports

• Port congestion during peak shipping periods

• Space availability shortages requiring schedule adjustments

• Weather-related delays affecting vessel schedules

• Documentation complications requiring additional processing time

We provide regular communication about any schedule changes and work proactively to minimize delays.

Step 7: Destination Port Arrival

Unloading Process

Upon arrival at the destination port:

• Professional unloading by qualified stevedores

• Condition inspection comparing vehicle condition to pre-shipping documentation

• Temporary storage in secure port facilities pending customs clearance

• Damage assessment if any issues are identified during inspection

Documentation Handover

Complete paperwork transfer including:

• Shipping documents and customs declarations

• Condition reports documenting vehicle status

• Customs paperwork required for import processing

Step 8: Customs Clearance and Import Processing

Professional Customs Support

Expert handling of import procedures:

• Document submission to customs authorities

• Duty and tax calculation based on vehicle value and type

• Import permit processing for specialized equipment

• Regulatory compliance ensuring all requirements are met

Import Requirements

Destination-specific procedures including:

• Technical inspections for compliance with local standards

• Environmental assessments for emissions and safety requirements

• Registration preparation for legal operation

Step 9: Final Delivery and Collection

Collection Options

Flexible pickup and delivery services:

• Port collection: Direct pickup from destination port facilities

• Door-to-door delivery: Professional transport to your specified location

• Secure storage: Temporary storage if immediate collection isn't possible

Final Documentation

Complete transfer includes:

• Import certificates proving legal entry

• Technical compliance documentation for registration purposes

• Final condition reports documenting delivery condition

Essential Protection: Cargo Damage Protection

Why Protection is Critical

Standard auto policies don't cover international RoRo shipping, and maritime liability is limited to just $500 under the Carriage of Goods at Sea Act.

Additional Risk Factors for RoRo:
Since RoRo decks are covered but not fully climate-controlled or sealed like containers, vehicles face additional exposure to:

• Sea air and salt spray potentially affecting metal surfaces

• Temperature and humidity variations during ocean transit

• Human contact during loading, securing, and unloading procedures

• Port handling exposure at multiple points during the journey

Cargo Damage Protection Benefits:

• Full value coverage based on declared vehicle value

• Comprehensive protection from port pickup through overseas delivery

• Professional claims handling with quick resolution

• Peace of mind for valuable specialized equipment

Learn more about essential vehicle protection: Cargo Damage Protection

Frequently Asked Questions About RoRo Process

How long does the entire RoRo process take?

The complete process typically takes 4-8 weeks from booking to final delivery, though customs delays, port congestion, or space availability issues can occasionally extend this timeframe.

Can I track my vehicle during shipping?

Yes, you receive tracking information and regular updates throughout the shipping process, including vessel departure, transit progress, and arrival notifications.

What happens if my vehicle is damaged during shipping?

With Cargo Damage Protection, any damage is professionally assessed and compensation provided based on coverage terms. Without protection, liability is limited to $500.

Do I need to be present for loading and unloading?

No, professional stevedores handle all vehicle movement. However, you'll receive confirmation and documentation of all loading and unloading activities.

What if my vehicle breaks down before shipping?

RoRo requires operational vehicles. If your vehicle becomes non-operational, container shipping may be a better alternative for non-running equipment.

Why Choose West Coast Shipping for RoRo Services

Industry Expertise

With over 20 years of specialized experience in RoRo shipping, we provide:

• Dedicated account management throughout the entire process

• Expert documentation support preventing costly delays

• Professional logistics coordination from pickup to delivery

• Transparent pricing with no hidden fees

• Comprehensive support for all types of specialized vehicles

Specialized Equipment Handling

Professional management of complex shipments:

• Heavy equipment transport with specialized securing techniques

• Oversized vehicle accommodation using appropriate vessel selection

• Technical compliance support for destination requirements

• Protection guidance ensuring adequate coverage for exposed RoRo transport

For detailed information about our comprehensive RoRo shipping services, visit: RoRo Shipping Services

Learn More About RoRo Shipping

This step-by-step guide provides the essential framework for understanding the RoRo shipping process. For comprehensive coverage of all aspects including costs, comparisons with container shipping, and detailed requirements, visit our complete resource: The Complete Guide to RoRo Vehicle Shipping: Everything You Need to Know

Ready to start your RoRo shipment?

Use our instant quote calculator to determine costs for your specific vehicle and destination

Our experienced team is ready to guide you through every step of the RoRo shipping process, ensuring your specialized vehicle reaches its destination safely and efficiently.